Vet, approve and score your suppliers in one place. A structured vendor registration and qualification workflow, a self-service registration portal, document compliance with expiry reminders, purchase order enforcement, and data-driven supplier scorecards with a live dashboard.
Vendor Onboarding & Performance Suite gives procurement a real gate in front of the supplier list. Instead of adding a vendor straight as a contact, you run a structured registration, qualification and approval workflow first, and only vetted suppliers become contacts you can buy from.
What it does
A vendor completes a structured registration, either on a public self-service portal or entered by your team, filling in company details, banking and the documents you require. The registration is scored against your own qualification criteria and moves through submitted and under review. When it is approved, Odoo creates the supplier contact, copies the bank details, grants portal access and makes the vendor selectable on quotations and purchase orders. From that point every supplier carries a live performance scorecard built from your real receipts and vendor bills: on-time delivery, quality, invoice accuracy and manual criteria, combined into a weighted overall score and a green, amber or red rating. Compliance documents are tracked to their expiry with reminder activities and automatic suspension when a required document lapses, and purchase orders can be warned or hard-blocked for an unapproved or suspended vendor.
Key features
- Structured registration, qualification and approval workflow that runs before a contact exists
- Public self-service registration portal with required-document upload and email verification
- Weighted qualification scoring with a configurable minimum approval score
- Approval creates the supplier, copies bank details, grants portal access and enables purchase orders
- Purchase order enforcement that warns or blocks orders to unapproved or suspended vendors
- Configurable document types with required or optional, expiry, reminder windows and portal visibility
- Compliance tracking with valid, expiring and expired states, reminders and automatic suspension
- Data-driven supplier scorecards for on-time delivery, quality, invoice accuracy and manual criteria
- Live OWL dashboard with clickable KPI tiles, a vendor health donut, a trend line and a top-vendors ranking
- Self-service vendor portal with read-only profile, document renewal and per-vendor purchase order and bill visibility
- Scorecard pivot analysis and an expiring-documents compliance report
Who it's for
Any organisation that buys from more than a handful of suppliers and needs to prove they were vetted: manufacturers managing approved supplier lists and PPAP paperwork, businesses with insurance, license or certification requirements on their vendors, and procurement teams that want on-time delivery and quality measured in data rather than memory. Because onboarding, compliance and performance live in one module, a supplier is qualified once and monitored for as long as you work together.
Frequently asked questions
How do I approve a vendor before creating a contact in Odoo?
This module adds a separate vendor registration and qualification step. A registration is submitted, scored against your criteria and reviewed, and only when it is approved does Odoo create the supplier contact and make it selectable on purchase orders.
Can vendors register and upload their documents themselves in Odoo?
Yes. A public registration page lets suppliers apply, upload the required documents and confirm their email, all before any internal user touches the record. Required documents are enforced on the form so an incomplete application cannot be submitted.
How do I stop purchase orders going to unapproved suppliers in Odoo?
You can set the module to warn or hard-block when someone confirms a purchase order for a vendor that is not approved or has been suspended, so only vetted suppliers ever receive orders.
How do I track supplier on-time delivery and quality in Odoo?
Each supplier gets a scorecard measuring on-time delivery, quality, invoice accuracy and manual criteria, computed from your real receipts and bills and combined into an overall score with a green, amber or red rating, shown on a dashboard and a pivot analysis.
How do I get reminders before a vendor's insurance or certificate expires in Odoo?
Each document type carries an expiry date and a reminder window. A scheduled action flags expiring and expired documents, raises reminder activities and can automatically suspend a vendor whose required document has lapsed.
Which Odoo versions does the Vendor Onboarding suite support?
Use the version selector on the Odoo Apps Store listing to pick your Odoo release. The module works on both Community and Enterprise.
Want this in your Odoo?
See the full feature list and screenshots, or talk to our certified Odoo team about setup and customization.
