Vendor Bill Payment Approval

Vendor Bill Payment Approval adds a controlled, visible sign-off step to overdue vendor bills, without ever touching your accounting. It gives accounts payable a clear way to say which past-due supplier bills have been approved for payment, who can approve them, and what has already been signed off, all from the standard bill form and the Bills list.

What it does

When a vendor bill is posted, unpaid and past its due date, the module shows a Payment Approval badge on the bill, just below the Due Date, and as a column on the Bills list. Overdue bills start as a red Not Approved and carry an Approve Payment button. A user in the Vendor Bill Payment Approver group clicks it, the badge turns green Approved, and a Reset Approval button appears so an authorized user can revert the decision if needed. Everyone else sees exactly the same status as a read-only badge, but the Approve and Reset actions are restricted to the group and enforced on the server, so no one outside the group can change it. The status is purely informational: it records the approval decision and never creates, posts or reconciles any payment or journal entry. It is limited to vendor bills, never customer invoices, and it only appears while a bill is genuinely overdue and unpaid. If the bill later becomes due again, because a payment was unreconciled or the bill was reset to draft, the approval clears itself and the Approve button returns, so the status is always current.

Who it's for

Any Odoo team that wants a lightweight approval gate on paying overdue supplier bills. It suits accounts payable and finance teams who need a clear, controlled Approved or Not Approved marker on past-due vendor bills, managers who want that sign-off restricted to specific users, and administrators who want the control enforced properly on the server while never risking a change to the underlying accounting.